Executive Director Applicants

JACKSON HOLE LACROSSE CLUB
Executive Director — Job Description

About: The Jackson Hole Lacrosse Club (JHLC) is a nonprofit, community-based youth sports organization serving boys and girls from 1st through 12th grade in Jackson, WY.

Position: The Executive Director (ED) is the chief operating officer of the club, responsible for day-to-day administration, program management, financial oversight, and club communications.
The ED works closely with the Board of Directors, Program Directors, Coaches, administrative support staff, and agencies to ensure smooth, year-round operations.

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RESPONSIBILITIES:
1. CLUB ADMINISTRATION

• Registration & Customer Requests — Oversee all player registrations through the website; manage constituent requests, registration details, and invoicing. Delegate execution to admin support staff while maintaining oversight.
• Parent & Customer Communication — Primary point of contact for inbound parent and family inquiries via the club info account. Facilitate timely, professional responses.
• Website Management — Working with the club’s agency partner, ensure the website is current, accurate, and functioning as the central hub for club information, registration, and communication.
• Office & Storage — Manage club office and storage spaces; maintain equipment inventory, uniforms, and supplies.
• Human Resources — Manage coach contracts, W9s, comp forms, timesheets, and payments via BILL.com. Coordinate 1099s and compliance with bookkeeper.
• Corporate Documents — Maintain and update bylaws, policy manual, waivers, and board governance documents in collaboration with the Board.
• Annual Operating Plan — Develop and maintain the club's annual operating plan with the Board’s input.
• Scholarship Coordination — Work with One22 to receive, review, and allocate scholarship funds.

2. FINANCIAL MANAGEMENT

• Annual Budget — Develop and manage the annual budget; report regularly to the Board's finance committee.
• Bookkeeping & Accounting — Primary liaison with the club’s bookkeeper; ensure financial reports are accurate and timely.
• Banking & Payroll — Manage payroll, deposits, reimbursements, and credit card programs.
• Tax Management — Coordinate with accountant for annual nonprofit compliance and tax filings.

3. PROGRAMMING & SCHEDULING

• Season Scheduling — Support Program Directors in developing fall and spring season schedules across all age groups and leagues (MHSLA, IMLAX, GWLL, MWYLA).
• Field Reservations — Reserve and coordinate all practice and game fields with local Parks & Rec, TCSD, and other programs for all seasons (indoor and outdoor).
• Coach Compliance & Certifications — Ensure all coaches meet US Lacrosse requirements and league compliance; compile and file documentation.
• Referee Coordination — Recruit and manage referees for fall & spring regular season games and the RAD Memorial Tournament.
• Summer Camps — Spearhead summer programming for all club age groups, including: camps, clinics, workshops. Plus, provide additional support for regional/national camp opportunities.
• Tryouts Oversight — Develop and oversee tryout processes and team allocation in collaboration with Program Directors.
• Equipment, Uniforms & Rentals — Support Program Directors in maintaining accurate inventory and equipping teams each season.

4. EVENTS & TOURNAMENTS

• Year-Round Event Calendar — Develop and maintain the club’s annual events calendar including: tournaments, club parties, and seasonal programming.
• Tournament Management — Oversee execution of all tournaments including the RAD Memorial Tournament; manage budgets, P&L, staffing, and sales (team slots).
• Club Events — Plan and execute club events (kickoff, end-of-season, fall events) in coordination with the Board.

5. FUNDRAISING & DEVELOPMENT

• Development Support — Assist the Board's fundraising committee with the annual development plan, Old Bill's drive, thank you notes, annual impact reports, and grant reporting.
• Corporate Sponsorships — Actively pursue and manage corporate sponsorships; maintain sponsor tracking and relationships.
• Donor Relations — Support the fundraising committee in maintaining donor lists and fostering donor relationships.

6. VISION, LEADERSHIP & OUTREACH

• US Lacrosse Relationship — Serve as primary liaison with national and regional US Lacrosse representatives.
• Club Growth & Marketing — Support and oversee marketing and outreach efforts to grow club registration & community awareness.
• Recruitment of Players — Promote lacrosse in local schools, lead free clinics, and support player recruitment initiatives.
• Partnerships & Field Development — Foster relationships with other local youth sports programs and pursue additional field space and joint venture opportunities.

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Ideal Candidate Profile

The Jackson Hole Lacrosse Club is looking for a highly organized, detail-oriented Executive Director who is passionate about youth sports and community. The ideal candidate is a self-motivated leader and someone who thrives on operational execution — keeping systems running efficiently, conducting timely follow-up, and taking ownership in seeing projects through — while also maintaining strong, professional communication with parents, coaches, organizations, and community partners.

Experience with nonprofit administration and leadership, working alongside a Board of Directors, fiscal year planning, fundraising and donor relations, registration systems, basic bookkeeping coordination, managing third-party partners, organization communication and software platforms, and event management are highly important. Knowledge and experience with the sport of lacrosse is a plus, but not required. The right fit might have some but not all of these skills; salary is dependent on your experience, and success will be measured based on the delegation of tasks that cannot be held solely by the Executive Director.

Furthermore, the Executive Director exudes a professional character throughout the Jackson, WY., community (and beyond) to foster the sport while maintaining a focus on helping develop amazing, well-rounded student-athletes.

Compensation: $100,000+ DOE

Start Date: January 2027 or earlier
Reports to: JHLC Board of Directors

Location: Jackson, WY. Full-time position.

Please send resume and cover letter to: careers@jacksonholelacrosse.com